When to use this prompt
When sending cold or warm outreach to B2B prospects.
When creating email campaigns targeted to a specific industry.
When personalizing messages to increase engagement and replies.
When refining messaging to highlight value and prompt action.
The prompt
Help me draft an effective B2B outreach email example for the [Industry].
Ensure the email is:
Personalized to the recipient’s role or company
Concise and professional, capturing attention quickly
Highlights value and benefits relevant to the industry
Includes a clear call-to-action (CTA) to encourage response
Variables to replace:
Real-life example of how to use this prompt
To start, let’s assume I’m a senior marketer at HubSpot. The prompt in the context of HubSpot would look like:
As you can see, this example emphasizes crafting an email that is personalized, concise, and value-driven, increasing the chances of engagement and response from B2B prospects.
Example output from ChatGPT for this prompt
And here's the output:
Subject: Quick idea to help {{Company}} reduce {{pain_point}}
Hi {{First Name}},
I’ve been following {{Company}}’s work in {{industry/initiative}}, and it looks like you’re focused on improving {{specific responsibility tied to their role—e.g., “customer onboarding efficiency,” “pipeline visibility,” “team productivity,” etc.}}.
We’re helping companies like {{Relevant Customer Example}} streamline {{relevant workflow or problem}} and cut {{metric—time spent, operational costs, manual tasks}} by {{X%}} using our platform. Most teams see value quickly because we integrate directly with the tools you already use ({{Tool A, Tool B}}).
Based on what you’re building at {{Company}}, I believe we could help you:
{{Benefit #1 — e.g., Reduce manual processes in onboarding}}
{{Benefit #2 — e.g., Give your team clearer real-time performance insights}}
{{Benefit #3 — e.g., Accelerate cycle times without adding headcount}}
If you’re open to it, I’d be happy to share a 10-minute walkthrough tailored to your team’s workflow.
Would next Tuesday or Wednesday work for a quick call?
Best,
{{Your Name}}
{{Your Position}}
{{Your Company}}
{{Your Contact Info}}
Or to be more specific:
Pro tips
Include the recipient’s role, company, or recent activity for personalization.
Keep subject lines short, clear, and curiosity-driven.
Focus on one main value proposition per email.
End with a simple, actionable CTA to maximize response rates.
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