When to use this prompt
When a lead hasn’t replied to your initial outreach.
When maintaining a professional, approachable tone is important.
When gently nudging for a reply or next step.
When keeping your follow-up concise and non-intrusive.
The prompt
Write a follow-up email after no reply to the first email.
Requirements:
Keep the tone light, friendly, and non-desperate
Reference the previous email subtly
Include a gentle nudge for a response or next step
Maintain professional and approachable style
Real-life example of how to use this prompt
To start, let’s assume I’m a sales rep at HubSpot. The prompt in the context of HubSpot would look like:
As you can see, this example demonstrates how the prompt helps create follow-up emails that stay professional and friendly while reminding the prospect of the initial outreach, increasing the likelihood of a response without pressure.
Example output from ChatGPT for this prompt
And here's the output:
Subject: Following up
Hi [Recipient Name],
I hope you’re doing well! I just wanted to circle back on my previous email regarding [brief topic/offer]. I completely understand how busy things can get, so no rush.
When you have a moment, I’d love to hear your thoughts or discuss the next steps if it makes sense on your end.
Looking forward to your reply!
Best regards,
[Your Name]
[Your Position]
[Your Company]
Or to be more specific:
Pro tips
Keep emails under 4–5 sentences.
Reference the previous email in one line subtly.
Use friendly language and avoid urgency or pushiness.
End with an easy next step, such as replying or scheduling a call.
