When to use this prompt
When responding to inbound sales messages.
When addressing prospect questions while moving them down the funnel.
When using Reply Assistant tools or chat/email automation.
When needing concise, professional, actionable replies.
The prompt
Act as a sales rep. Draft a polite and clear reply to this message:
Requirements:
Address the prospect’s question or concern
Maintain a friendly, professional tone
Guide them to book a call or provide the requested info
Keep the response concise and actionable
Real-life example of how to use this prompt
To start, let’s assume I’m a sales rep at HubSpot. The prompt in the context of HubSpot would look like:
As you can see, this example demonstrates how the prompt helps generate responses that answer queries while subtly guiding prospects toward the next step, like scheduling a call, in a professional and courteous manner.
Example output from ChatGPT for this prompt
And here's the output:
Hi there — thanks for reaching out! I’d be happy to walk you through how our CRM integrates with your marketing tools. We support a wide range of native integrations and flexible API options, so we can usually fit right into your current setup.
If you’d like, I can take a quick look at the tools you’re using and share the best integration path. You can book a short call here so we can review it together: [insert link].
Prefer details by email? Just send me the list of tools and I’ll outline exactly how the connections work.
Looking forward to helping you streamline everything!
Or to be more specific:
Pro tips
Include the prospect’s message for context to personalize the reply.
Keep responses short and actionable.
Use a friendly, professional tone to build rapport.
End with a clear next step, such as a calendar link or resource.
