When to use this prompt
When reaching out to potential distribution partners in a specific industry.
When introducing your company and products to explore collaboration.
When scheduling a meeting or initial discussion with prospects.
When aiming to make a professional, persuasive first impression.
The prompt
Write a formal outreach email to a potential distribution partner in the [INDUSTRY] industry, introducing our company [COMPANY_NAME] and product line [PRODUCT_LINE], and suggesting a meeting [MEETING_SUGGESTION] to explore partnership opportunities. Make the email professional, concise, and persuasive, highlighting mutual benefits and potential value from collaboration. Include a clear call-to-action [CTA_LINK] for scheduling or further discussion.
Variables to replace:
Real-life example of how to use this prompt
To start, let's assume I'm a senior business development manager at HubSpot. The prompt in the context of Hubspot would look like:
As you can see, I’ve repositioned the core message around presenting our company and product line clearly while emphasizing the potential value of partnership, and also clarified the purpose and call-to-action of the outreach email.
Example output from ChatGPT for this prompt
And here's the output:
Subject: Exploring Strategic Partnership Opportunities
Dear [Recipient’s Name],
I hope this message finds you well. My name is [Your Name], and I am reaching out on behalf of HubSpot. We specialize in AI-driven workflow and network management solutions designed to optimize operational efficiency and drive measurable business outcomes.
We believe there is strong potential for collaboration between our organizations. By combining your distribution capabilities with our innovative tools, we can help streamline processes, enhance network performance, and unlock new value for your clients.
I would welcome the opportunity to discuss how a partnership could be mutually beneficial and explore potential synergies. Would you be available for a brief virtual meeting next week? You can conveniently schedule a time that works for you here: https://hubspot.com/schedule-meeting.
Thank you for considering this opportunity. I look forward to the possibility of working together.
Best regards,
[Your Full Name]
[Your Position]
HubSpot
[Your Email] | [Your Phone Number]
Or to be more specific:
Pro tips
Personalize the email with the partner’s company or market focus.
Keep the email concise—focus on mutual benefits and key products.
Include a clear call-to-action for the next step, such as scheduling a meeting.
Maintain a professional tone, balancing friendliness with authority.
Related prompts
ChatGPT Prompt for Writing Webinar Invitation Emails
This prompt lets ChatGPT act like a professional marketer crafting formal, engaging webinar invitations for industry professionals.
ChatGPT Prompt for Industrial Networking Lead Nurturing
This prompt lets ChatGPT act like a professional marketer designing a 3-part lead nurturing email sequence targeting industrial networking prospects.
ChatGPT Prompt for B2B Manufacturing Lead Scoring Guide
This prompt lets ChatGPT create a clear internal guide explaining lead scoring criteria for B2B manufacturing leads.
