When to use this prompt
When reaching out for the first time to high-level executives.
When positioning your solution as a strategic, big-picture fix.
When time-pressed executives need a concise, value-driven message.
When aiming to secure a discovery call or strategic conversation.
The prompt
Draft a concise introduction email intended for a high-level executive (such as a [EXECUTIVE_ROLE]) that quickly identifies their likely pain point [PAIN_POINT] and positions our solution [OUR_SOLUTION] as a strategic fix. Maintain a respectful, formal tone, keep the message succinct, and include a clear call-to-action [CTA_LINK] for next steps or a brief discussion. Ensure the email feels tailored, executive-appropriate, and value-driven.
Variables to replace:
Real-life example of how to use this prompt
To start, let's assume I'm a senior account executive at HubSpot. The prompt in the context of Hubspot would look like:
As you can see, I’ve repositioned the core message around identifying an executive-level pain point and presenting our solution as a strategic remedy, while also clarifying the email’s purpose and maintaining a respectful, formal tone.
Example output from ChatGPT for this prompt
And here's the output:
Subject: Enhancing Throughput Across Your Production Lines
Hi [Name],
I know many manufacturing leaders are facing pressure to increase throughput across multiple lines without adding complexity or cost. Fragmented data, slow reporting cycles, and limited real-time visibility often make it difficult to pinpoint bottlenecks early and optimize performance at scale.
HubSpot’s AI-enabled operational analytics suite was built to address exactly that. By unifying production, quality, and maintenance data into a single real-time view, it helps executives quickly identify constraints, forecast issues before they impact output, and drive consistent improvements across every line.
If you’re open to a brief discussion, you can schedule a time that works for you here: https://hubspot.com/book-a-strategy-call. I’d be glad to share how teams similar to yours are using this approach to capture measurable efficiency gains.
Best regards,
[Your Name]
Or to be more specific:
Pro tips
Keep the message extremely concise—executives value brevity.
Lead with a pain point they already care about.
Frame your solution as strategic, not tactical.
Use a simple, low-friction call-to-action (e.g., brief call link).
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