This prompt lets ChatGPT act like a professional marketer crafting formal yet friendly follow-up emails after industry events.
After meeting prospects or partners at a trade show or industry event.
When you want to continue the conversation in a professional, friendly way.
When reinforcing your value proposition with warm, event-based context.
When encouraging contacts to schedule a meeting or next discussion.
Write a follow-up email for contacts met at [EVENT_NAME], referencing the event and your conversation [CONVERSATION_REFERENCE], and inviting them to discuss how our solutions [OUR_SOLUTION] can help their company. Maintain a formal yet friendly tone, keep the message concise, and include a clear call-to-action [CTA_LINK] to continue the conversation. Ensure the email feels personalized, professional, and relevant to the contact’s interests.
To start, let's assume I'm a senior marketer at HubSpot. The prompt in the context of Hubspot would look like:
Write a follow-up email for contacts met at Industrial Tech Expo 2025, referencing the event and our conversation about improving network reliability in large-scale operations, and inviting them to discuss how our solutions HubSpot’s AI-powered network monitoring and automation suite can help their company. Maintain a formal yet friendly tone, keep the message concise, and include a clear call-to-action to https://hubspot.com/schedule to continue the conversation. Ensure the email feels personalized, professional, and relevant to the contact’s interests.
As you can see, I’ve repositioned the core message around referencing the event and conversation clearly while highlighting how our solutions can support their goals, and clarified the purpose and call-to-action of this follow-up email.
And here's the output:
Subject: Great Connecting at [EVENT_NAME]
Hi [First Name],
It was a pleasure meeting you at [EVENT_NAME]. I enjoyed our conversation about [CONVERSATION_REFERENCE], and it gave me a clearer sense of the challenges and opportunities your team is focusing on.
Based on what we discussed, I believe our [OUR_SOLUTION] could meaningfully support your objectives and help your company move forward more efficiently. I’d be happy to dive deeper and explore what that could look like for you.
If you’re open to continuing the conversation, you can easily book a time here: [CTA_LINK].
Looking forward to reconnecting.
Best regards,
[Your Name]
[Your Title]
[Your Company]
[Your Contact Information]
Or to be more specific:
Personalize the message by referencing your actual conversation.
Keep the tone friendly but polished to maintain professionalism.
Remind them of the challenge they mentioned to strengthen relevance.
Offer a simple, low-commitment next step (like a brief call link).
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